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  • OCM Engineers

Backing Up Xero, Why You Should ! It's Easy With OCM.

Xero is a cloud-based accounting software designed for small and medium-sized businesses (SMEs). It offers various features like invoicing, expense tracking, bank reconciliation, financial reporting, and project management, among others. Xero is accessible online from any device with internet access.

Xero Accounts is one of the most popular accounting software solutions globally, with over 3.5 million subscribers.

epicting the concept of independently backing up Xero accounting platform to the cloud. The scene shows a cloud with Xero icons and accounting symbols such as financial charts and dollar signs flowing into it. The background includes elements like secure servers, lock symbols, and arrows indicating data flow into the cloud. The overall atmosphere is professional and organised, highlighting the importance of secure and efficient cloud backups for accounting data.

Xero does recommend that users independently back up their data. According to Xero's terms of service, users must maintain their own copies of all data inputted into the service. While Xero has internal measures to prevent data loss, including daily system backups, they do not guarantee against data loss and recommend that users take their own steps to ensure data protection​ . Xero’s Services Agreement states: “You must maintain copies of all data inputted into the service. Xero expressly excludes liability for any data loss no matter how caused.”

#1 - Why Backup Xero ?

While Xero itself maintains backups of your data, there are several reasons why you might want to create independent backups of your Xero accounts:

  1. Data Loss Protection: While rare, technical issues or accidental deletions within Xero could lead to data loss. Having an independent backup provides an additional layer of security.

  2. Disaster Recovery: In the event of a major disaster or disruption to Xero's services, having your own backup ensures you can still access your financial data.

  3. Regulatory Compliance: Depending on your industry or location, you may be required to retain financial records for a certain period. An independent backup helps you meet these requirements.

  4. Auditing and Analysis: Having a copy of your Xero data outside of the platform allows you to perform independent audits or in-depth analysis without relying on Xero's tools.

  5. Data Portability: If you ever decide to switch accounting software, having an independent backup makes it easier to migrate your data to a new platform.

  6. Account Termination: In the unlikely event that your Xero account is terminated, having a backup ensures you don't lose access to your financial information.

#2 - It's Your Data!

Data Ownership and Control: While Xero provides a robust platform for managing your financial data, having your own backup ensures that you retain full control and ownership of your data. This is especially important if you decide to switch platforms or if Xero experiences an extended outage​.

Peace of Mind: Knowing that your financial data is safely backed up independently provides peace of mind. It allows you to focus on running your business without constantly worrying about the potential risks of data loss​.

#3 - Backing Up Xero is Easy With OCM!

Through OCM's Xero Backup Service , powered by Redstor.


  • Authorise with a few clicks, and your backups will begin. 

  • Set your backups to run as often as you want with no work interruptions. 

  • Retain a history for as long as you wish.

  1. Reporting and admin

  • View your key accounting reports at a historical point in time. 

  • Download a copy of all transactions for a particular year. 

  • Get a copy of all attachments, including receipts within Xero. 

  1. Recovery

  • One click is all it takes to restore backups. 

  • Download files as many times as you want – there’s no charge. 

  • Stream from the cloud while the recovery completes in the background. 

#4 - What Does The Xero Backup Service Cost?

As always, OCM are transparent in our costs.

£10 + VAT per month.

Payable monthly in arrears. Backed by our IT helpdesk.

#5 - Finish strong

Don't leave your crucial financial data vulnerable. While Xero is reliable, unforeseen events like technical issues or accidental deletions can happen. Ensure your peace of mind and safeguard your business by creating independent backups of your Xero accounts. Take control of your financial destiny and protect your data today. Contact us for a free , no obligation discussion on how OCM can help you.

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